Hirer-Friendly Event Venue Rental Agreement Template

In this Agreement, unless the context otherwise requires, the following capitalized terms shall have the meanings set out below.

"Agreement" means this Event Venue Rental Agreement, including any written amendments agreed by the Parties in accordance with its terms.

"Venue" means the premises located at [venue address], including the rooms, halls, and areas identified as [description of rooms or areas], together with the fixtures, fittings, furniture, and equipment made available by the Venue Owner for the Event, but excluding any areas expressly reserved by the Venue Owner.

"Event" means the [private/corporate] event to be held by the Hirer at the Venue, being [description of Event], with an expected attendance of up to [number] Attendees.

"Event Date" means [date], or such other date as may be agreed in writing by the Parties or determined in accordance with this Agreement.

"Access Period" means the period commencing at [start time] and ending at [end time] on the Event Date, inclusive of the setup and clean-up periods specified in this Agreement.

"Hire Fee" means the total fee payable by the Hirer to the Venue Owner for the hire of the Venue and the Inclusions, being [amount and currency], as set out in this Agreement.

"Inclusions" means the facilities, services, and items that are included in the Hire Fee, as described in this Agreement.

"Security Deposit" means the refundable sum of [amount and currency] paid by the Hirer to the Venue Owner as security for the Hirer's obligations under this Agreement.

"Attendees" means all persons attending the Event, including the Hirer's employees, guests, invitees, contractors, and suppliers, but excluding the Venue Owner's personnel.

"Business Day" means any day other than a Saturday, a Sunday, or a public holiday in [jurisdiction].

"Force Majeure Event" has the meaning given in the section of this Agreement entitled Force Majeure.

"Losses" means all losses, liabilities, damages, costs, claims, and expenses, including reasonable legal fees, properly incurred.

Headings are for convenience only and do not affect interpretation. References to sections are to sections of this Agreement. The singular includes the plural and vice versa, and the words "including" and "includes" shall be construed without limitation.

References to a "person" include any individual, company, partnership, or other entity. References to "writing" include email, except where this Agreement expressly requires formal notice.

The Venue Owner hereby grants to the Hirer, for the Access Period, a non-exclusive-of-structure but exclusive-in-use, revocable only in accordance with this Agreement, personal and non-transferable license to enter and use the Venue for the purpose of holding the Event, together with the Inclusions.

The license granted hereunder does not create any tenancy, lease, or interest in real property in favor of the Hirer. The Venue Owner retains ownership, possession, and legal control of the Venue at all times, subject to the Hirer's right of exclusive use during the Access Period.

The Venue shall be used solely for the Event and for purposes reasonably incidental thereto, including [catering, presentations, entertainment, and similar activities as described in the Event description]. Any other use requires the prior written consent of the Venue Owner.

The Hirer shall not assign, sublicense, or otherwise permit any third party to hold an event of its own at the Venue, nor shall the Hirer use the Venue for any unlawful, hazardous, or immoral purpose, or for any purpose that would invalidate the Venue Owner's insurance.

The Hirer shall ensure that the number of Attendees present in the Venue at any time does not exceed the maximum permitted capacity of [maximum capacity] persons, or such lower number as is required by applicable fire and safety requirements.

The Venue Owner warrants that it holds, and shall maintain throughout the Access Period, all licenses, permits, and consents necessary to make the Venue available for the Event as described in this Agreement.

Any activity requiring a special permit, including amplified music, open flames, pyrotechnics, alcohol service, or the display of signage, shall be permitted only with the prior written approval of the Venue Owner, such approval not to be unreasonably withheld, and the Hirer shall obtain any permit specifically required for its own activities.

The Event shall take place on the Event Date. The Hirer shall have access to and exclusive use of the Venue during the Access Period, comprising a setup period from [start time] to [time], the Event itself from [time] to [time], and a clean-up and vacating period from [time] to [end time].

The Venue Owner shall ensure that the Venue is unlocked, safe, clean, and ready for use by the Hirer, and that its personnel are available to admit the Hirer and its authorized representatives, at the commencement of the Access Period.

The Hirer shall cause all Attendees to vacate the Venue, and shall remove its own property, by the end of the Event hours specified above, and in any event before the end of the Access Period.

If the Hirer requires an extension of the Access Period, it shall request the same from the Venue Owner in writing, and the Venue Owner shall use reasonable efforts to accommodate the request subject to availability. Any approved extension shall be charged at the rate of [extension rate] per [hour/part hour], which shall be the only additional charge for such extension.

If the Venue Owner fails to give the Hirer access to the Venue at the commencement of the Access Period, or requires the Hirer to vacate the Venue before its conclusion, other than by reason of the Hirer's breach, the Hirer shall be entitled to a pro rata reduction of the Hire Fee for the lost time, without prejudice to its other rights and remedies under this Agreement.

The Venue Owner shall not permit any third party to occupy or use the Venue, or any part of it that is allocated to the Event, during the Access Period, save for its own personnel and as required in an emergency.

The Parties may agree in writing to hold the Event on a different date, subject to the Venue Owner's availability and to the terms of this Agreement, in which case references to the Event Date shall be construed accordingly.

The Hire Fee is [amount and currency] for the Access Period and is a fixed fee. Except as expressly provided in this Agreement, no further amount shall be payable by the Hirer in respect of the hire of the Venue.

The Hire Fee includes the following, at no additional charge: the exclusive use of the Venue during the Access Period; the provision of [tables, chairs, and standard furniture] in the quantities of [quantity]; the provision of utilities, including electricity, heating or cooling, lighting, and water; [audiovisual equipment and wireless internet access, as specified]; the services of [number] Venue Owner personnel on site during the Event; and the setup and clean-up services described in this Agreement.

The Hire Fee further includes [other inclusions, if any, such as parking, security, or cloakroom services], each of which the Venue Owner shall provide to a standard consistent with its general practice and reasonably fit for the Event.

Any additional services or items requested by the Hirer that are not Inclusions shall be provided only upon the Hirer's prior written approval of the specific charge, and no charge for any such service shall be payable unless so approved.

The Hire Fee is stated [exclusive/inclusive] of any sales, value-added, or similar tax. Where such tax is applicable and the Hire Fee is stated exclusive thereof, the Venue Owner shall issue a valid tax invoice, and the Hirer shall be liable only for tax properly chargeable upon the Hire Fee.

The Venue Owner shall not impose any surcharge, service charge, administration fee, or other cost in connection with the Event, including for setup, clean-up, utilities, or standard wear and tear, other than as expressly stated in this Agreement.

The Hirer shall pay the Hire Fee to the Venue Owner in the following instalments: [percentage or amount] on or before [date] as a booking payment, and the balance of [percentage or amount] on or before [date, being not earlier than [number] days before the Event Date].

The Venue Owner shall issue an invoice for each instalment not less than [number] Business Days before its due date. The Hirer shall have no obligation to pay any amount until it has received a correct and valid invoice.

Payment shall be made in [currency] by bank transfer to the account designated in writing by the Venue Owner, being [bank account details], or by such other method as the Parties may agree. Payment shall be deemed made on the date on which funds are credited to the Venue Owner's account.

If the Hirer disputes any invoice in good faith, it shall notify the Venue Owner in writing, and may withhold the disputed portion only, while paying the undisputed portion on time. The Parties shall work together promptly to resolve the dispute.

If the Hirer fails to pay any undisputed amount by its due date, the Venue Owner may give written notice of the default, and if the Hirer fails to remedy it within [number] Business Days after receipt of such notice, interest shall accrue on the overdue amount at the rate of [rate] per annum from the expiry of such period until payment.

The Hirer shall be entitled to set off against any amount due to the Venue Owner any sum that the Venue Owner owes to the Hirer under this Agreement, including any refund, reduction, or compensation due.

The booking payment shall be applied toward the Hire Fee and shall be refundable to the extent provided in this Agreement.

Upon [signature of this Agreement/date], the Hirer shall pay the Security Deposit to the Venue Owner. The Security Deposit shall not exceed [percentage] of the Hire Fee.

The Security Deposit is held by the Venue Owner solely as security for the Hirer's liability for damage to the Venue caused by the Hirer or the Attendees, as determined in accordance with this Agreement. The Venue Owner shall hold the Security Deposit [in a separate account] and shall not use it for any other purpose.

The Venue Owner shall refund the Security Deposit to the Hirer in full, without set-off or deduction other than as expressly permitted below, within [number] Business Days after the end of the Access Period, to the account from which it was paid or such other account as the Hirer designates.

The Venue Owner may deduct from the Security Deposit only the reasonable, documented cost of repairing or replacing items of the Venue damaged during the Access Period as a result of the act or omission of the Hirer or any Attendee, and only where the Venue Owner has, within [number] Business Days after the Event Date, delivered to the Hirer written notice itemizing the damage, accompanied by photographic evidence and invoices or reasonable cost estimates.

The Venue Owner shall not deduct from the Security Deposit any amount for fair wear and tear, for pre-existing damage, for damage caused by the Venue Owner, its personnel, or third parties, for failure of the Venue Owner to perform setup or clean-up, or for any item not included in the itemized notice.

Where the Venue Owner fails to refund the Security Deposit, or any undisputed portion of it, by the due date, interest shall accrue on the outstanding sum at the rate specified in the section of this Agreement entitled Payment Terms, and the Hirer may recover the Security Deposit as a debt due.

Where the Hirer disputes a deduction, the Venue Owner shall refund the undisputed portion within the period stated above and may retain the disputed portion pending resolution under the section of this Agreement entitled Governing Law and Dispute Resolution.

If the Venue Owner cancels or postpones the Event, or this Agreement is terminated other than for the Hirer's uncured material breach, the Security Deposit shall be refunded in full within [number] Business Days of such cancellation, postponement, or termination.

The Venue Owner shall, at its own cost and as part of the Inclusions, carry out the setup of the Venue for the Event before the commencement of the Event, in accordance with the layout, seating plan, and requirements notified by the Hirer in writing not later than [number] days before the Event Date.

Setup shall include the arrangement of furniture and equipment, the preparation of catering areas where applicable, the testing of lighting and audiovisual equipment forming part of the Inclusions, and the placing of any reasonable signage requested by the Hirer.

The Venue Owner shall, at its own cost and as part of the Inclusions, carry out the clean-up of the Venue after the Event, including the removal of waste and refuse, the cleaning of floors, surfaces, and restrooms, and the restoration of furniture and equipment to their original positions, such that the Venue is returned to its usual condition.

The Hirer shall not be required to perform or pay for any setup or clean-up of the Venue, other than removing its own equipment, décor, and personal property brought to the Venue and placing refuse generated by the Event in designated areas.

The Venue Owner shall provide, throughout the Access Period, such venue services as are reasonably necessary for the proper conduct of the Event, including on-site personnel for access, technical support, and the general operation of the Venue, and the maintenance of restrooms and common areas in a clean and functioning condition.

The Venue Owner shall perform all setup, clean-up, and Venue services with due skill, care, and diligence, using suitably trained and competent personnel, and in compliance with applicable health, safety, and hygiene requirements.

Where the Hirer engages third-party suppliers, such as caterers or audiovisual providers, the Venue Owner shall afford them reasonable access to the Venue during the setup period and shall coordinate its setup and clean-up activities with them.

The Venue Owner shall make the Venue available to the Hirer in accordance with this Agreement, in a clean, safe, structurally sound, and fit condition for the Event, with all utilities and facilities included in the Inclusions in good working order.

The Venue Owner shall comply with all laws, regulations, and requirements applicable to the ownership, operation, and licensing of the Venue, including those concerning fire safety, accessibility, occupancy, health, and sanitation, and shall maintain in force all necessary licenses and certificates throughout the Access Period.

The Venue Owner shall provide and maintain adequate fire detection, emergency lighting, clearly marked exits, first-aid provisions, and other safety equipment, and shall brief the Hirer on emergency procedures and exits prior to the Event.

The Venue Owner shall ensure that its personnel and contractors conduct themselves in a professional manner, do not unreasonably interfere with the Event, and do not disclose any confidential information of the Hirer that comes to their knowledge in connection with the Event.

The Venue Owner shall promptly notify the Hirer of any circumstance, including any maintenance work, malfunction, or regulatory restriction, that may materially affect the availability or use of the Venue for the Event, and shall use all reasonable efforts to remedy it or to provide suitable alternatives.

The Venue Owner shall maintain throughout the term of this Agreement the insurance required by this Agreement and shall be responsible for the acts and omissions of its personnel, agents, and subcontractors as if they were its own.

The Venue Owner shall permit the Hirer and its authorized representatives to inspect the Venue at reasonable times, upon reasonable notice, before the Event Date, and shall document the condition of the Venue jointly with the Hirer as provided in this Agreement.

The Hirer shall pay the Hire Fee and the Security Deposit in accordance with this Agreement and shall use the Venue only for the Event and in accordance with the permitted use set out in this Agreement.

The Hirer shall comply with the reasonable written house rules of the Venue Owner, provided that such rules have been delivered to the Hirer before the Effective Date and do not conflict with the terms of this Agreement. In the event of any conflict, this Agreement shall prevail.

The Hirer shall take reasonable steps to ensure that the Attendees conduct themselves in an orderly manner and do not cause damage to the Venue, and shall be responsible for the acts and omissions of the Attendees solely to the extent provided in the section of this Agreement entitled Condition of the Venue and Liability for Damage.

The Hirer shall not, without the Venue Owner's prior written consent, affix any item to the walls, ceilings, or fixtures of the Venue, or make any alteration to the Venue, other than by temporary means that do not cause damage.

The Hirer shall be responsible for obtaining any license or permission that is specifically required for the content or conduct of the Event, such as music or performance licenses, and for the engagement and supervision of its own third-party suppliers.

The Hirer shall promptly notify the Venue Owner of any accident, injury, or damage occurring at the Venue during the Event that comes to its attention.

The Hirer shall remove its own equipment, décor, and personal property from the Venue by the end of the Access Period. The Venue Owner shall not be liable for property left behind by the Hirer, provided that the Venue Owner shall store it with reasonable care for [number] days and notify the Hirer of its location.

Prior to the commencement of the Access Period, the Parties, or their representatives, shall jointly inspect the Venue and record its condition in writing, with dated photographs or video where practicable (the "Condition Record"). If the Hirer's representative is not present at the agreed time through no fault of the Venue Owner, the Venue Owner may prepare the Condition Record unilaterally and shall provide a copy to the Hirer promptly.

Any defect, damage, or unclean condition existing at the commencement of the Access Period, whether or not recorded in the Condition Record, shall be deemed pre-existing and shall not be attributable to the Hirer.

The Hirer shall be liable for damage to the Venue only to the extent that such damage is caused by the act, omission, or negligence of the Hirer or the Attendees during the Access Period, and is not otherwise attributable to the Venue Owner, its personnel, contractors, or any third party, or to any defect, fair wear and tear, or Force Majeure Event.

The burden of proving that damage was caused by the Hirer or the Attendees, and of establishing the extent and the reasonable cost of repair or replacement, shall rest upon the Venue Owner.

The Hirer's liability for damage shall be limited to the reasonable, documented, and properly incurred cost of repair or, where repair is not practicable, the depreciated replacement value of the damaged item, and shall not include any claim for loss of profit, loss of bookings, or any indirect or consequential loss.

The Venue Owner shall promptly notify the Hirer of any alleged damage and shall afford the Hirer a reasonable opportunity to inspect the damage and to respond before any repair is carried out, except where urgent repair is required for safety reasons.

The Venue Owner shall in the first instance apply the Security Deposit toward any liability of the Hirer established under this section, in accordance with the section of this Agreement entitled Security Deposit and Conditions of Refund. Any amount of established liability exceeding the Security Deposit shall be payable by the Hirer within [number] Business Days of receipt of a reasoned invoice.

If the Venue Owner cancels the Event or this Agreement for any reason other than a Force Majeure Event or the Hirer's uncured material breach, or is for any reason unable to make the Venue available during the Access Period, it shall notify the Hirer in writing immediately upon becoming aware of the same.

In such circumstances, the Venue Owner shall, within [number] Business Days of the notice, refund to the Hirer all amounts paid by the Hirer under this Agreement, including the Hire Fee and the Security Deposit, without deduction.

In addition to the refund, the Venue Owner shall pay to the Hirer, as compensation, a sum equal to [percentage] of the Hire Fee if the cancellation occurs more than [number] days before the Event Date, and a sum equal to [percentage] of the Hire Fee if the cancellation occurs [number] days or fewer before the Event Date, and the Venue Owner shall further reimburse the Hirer for reasonable, documented, non-recoverable costs incurred in reliance on this Agreement, including supplier cancellation charges, up to [amount and currency].

The Hirer may, at its sole option and in lieu of the compensation above, require the Venue Owner to use best efforts to provide an alternative venue of equivalent or better standard, size, and location, at no additional cost to the Hirer, for the Event Date, subject to the Hirer's written approval of such venue.

The Venue Owner shall not postpone the Event or change the Event Date without the Hirer's prior written consent. Where the Hirer consents to a postponement, the Parties shall agree a new date, the Hire Fee and the Security Deposit shall remain applicable, and the Hirer shall be entitled to terminate this Agreement and receive a full refund if no mutually acceptable new date is agreed within [number] days.

The Hirer's rights under this section are in addition to, and not in substitution for, any other right or remedy available to the Hirer under this Agreement or otherwise.

The Hirer may cancel the Event and terminate this Agreement for convenience by giving written notice to the Venue Owner at any time before the Event Date.

Where the Hirer cancels more than [number] days before the Event Date, the Hirer shall be entitled to a refund of all amounts paid, less a cancellation charge not exceeding [percentage] of the Hire Fee.

Where the Hirer cancels between [number] and [number] days before the Event Date, the Hirer shall pay a cancellation charge of [percentage] of the Hire Fee, and shall be entitled to a refund of any amount paid in excess of that charge.

Where the Hirer cancels fewer than [number] days before the Event Date, the Hirer shall pay a cancellation charge of [percentage] of the Hire Fee, and shall be entitled to a refund of any amount paid in excess of that charge.

The Parties acknowledge that the cancellation charges are a genuine and reasonable pre-estimate of the loss the Venue Owner would suffer and not a penalty, and that they constitute the Venue Owner's sole and exclusive remedy in respect of the Hirer's cancellation for convenience.

The Venue Owner shall use reasonable efforts to mitigate its loss by re-letting the Venue for the Event Date, and any amount received by the Venue Owner from a replacement booking for the Event Date shall be credited against, and shall reduce, the cancellation charge payable by the Hirer, to the extent of the Hire Fee received.

The Security Deposit shall be refunded in full within [number] Business Days of any cancellation by the Hirer made under this section, and the Venue Owner shall not apply it toward any cancellation charge.

Where the Hirer wishes to reschedule the Event to another date in lieu of cancelling, the Venue Owner shall consider the request in good faith, and if the Venue is available, the Parties shall agree the new Event Date without any cancellation charge, provided the request is made not later than [number] days before the original Event Date.

The Venue Owner shall, at its own cost, maintain throughout the term of this Agreement public liability insurance with a limit of not less than [amount and currency] per occurrence, together with property insurance covering the Venue and its contents, and employer's liability or equivalent insurance as required by applicable law, with reputable insurers, and shall provide certificates evidencing such insurance to the Hirer upon request.

The Hirer shall maintain, or shall procure that the Hirer is covered by, event or public liability insurance covering its liability arising from the Event, with a limit of not less than [amount and currency], and shall provide evidence thereof upon reasonable request.

The Venue Owner shall indemnify, defend, and hold harmless the Hirer, its affiliates, and their respective officers, employees, and agents from and against all Losses arising out of or in connection with: any breach of this Agreement by the Venue Owner; any negligence or wilful misconduct of the Venue Owner or its personnel, agents, or contractors; any defect in or the unsafe condition of the Venue not caused by the Hirer; and any claim by a third party relating to the Venue Owner's ownership of or right to license the Venue.

The Hirer shall indemnify the Venue Owner against Losses arising from third-party claims for bodily injury or damage to property to the extent caused by the negligence or wilful misconduct of the Hirer, subject to the limits and conditions in the section of this Agreement entitled Condition of the Venue and Liability for Damage.

A Party seeking indemnification shall promptly notify the other Party of any claim, shall allow the indemnifying Party to control the defense and settlement thereof, provided that no settlement imposing liability or admission on the indemnified Party shall be made without its prior written consent, and shall provide reasonable cooperation at the indemnifying Party's expense.

Subject to the following sentence, neither Party shall be liable to the other for any indirect, special, or consequential loss, or for loss of profit, revenue, or goodwill, arising under this Agreement. This limitation shall not apply to the Venue Owner's liability for the refunds and compensation expressly provided in this Agreement, for personal injury or death caused by negligence, for fraud, or for any liability that cannot lawfully be limited.

The aggregate liability of the Hirer under this Agreement, other than for the payment of the Hire Fee, shall not exceed the amount of the Hire Fee and the Security Deposit combined. The Venue Owner's liability shall not be subject to any cap other than as may be required by applicable law.

A "Force Majeure Event" means any event or circumstance beyond the reasonable control of the affected Party that could not have been prevented by reasonable precautions, including natural disasters, fire, flood, severe weather, epidemic or public health emergency, war, terrorism, civil unrest, governmental order or restriction, power or utility failure of general nature, and the closure of access to the Venue by public authorities.

A Party prevented or delayed in performing its obligations by a Force Majeure Event shall be relieved of liability for such failure or delay to the extent and for so long as the Force Majeure Event continues, provided that it notifies the other Party in writing promptly, describing the event and its expected duration, and uses reasonable efforts to mitigate its effects.

A Force Majeure Event shall not excuse the Venue Owner from its obligation to refund amounts paid, nor excuse the Hirer from payment of sums that fell due before the Force Majeure Event arose, and the following shall not constitute a Force Majeure Event: lack of funds, labor disputes involving solely the personnel of the affected Party, or any event arising from the negligence of the affected Party.

If a Force Majeure Event prevents the holding of the Event on the Event Date, the Parties shall first consult in good faith to agree a new date within [number] days, without additional charge to the Hirer.

If no new date is agreed within such period, or if the Force Majeure Event continues for more than [number] days, either Party may terminate this Agreement by written notice, in which case the Venue Owner shall refund to the Hirer within [number] Business Days all amounts paid by the Hirer, including the Hire Fee and the Security Deposit, less only any portion of the Hire Fee attributable to Inclusions already properly delivered.

Neither Party shall be liable to the other for any compensation or cancellation charge by reason of termination under this section.

The Hirer shall have no liability for cancellation charges where the Event cannot lawfully be held at the Venue or where the Hirer is legally prohibited from holding it as a result of a governmental order or restriction.

Either Party may terminate this Agreement with immediate effect by written notice if the other Party commits a material breach of this Agreement and, where such breach is capable of remedy, fails to remedy it within [number] Business Days after receipt of written notice requiring it to do so.

The Hirer may terminate this Agreement with immediate effect by written notice if the Venue Owner: becomes insolvent, enters into liquidation, or makes an arrangement with its creditors; loses any license or permit required for operating the Venue or hosting the Event; or the Venue becomes unfit, unsafe, or unavailable for the Event for any reason other than the Hirer's breach.

The Venue Owner may terminate this Agreement by written notice if the Hirer fails to pay any undisputed instalment of the Hire Fee within [number] Business Days after receipt of a written notice of default, or if the Hirer uses the Venue in a manner that materially breaches the permitted use and fails to cease such use immediately upon notice.

Upon termination by the Hirer under this section, or termination by either Party for the other's breach, the terminating Party shall be entitled to its remedies under this Agreement, and where the Hirer terminates, the Venue Owner shall refund within [number] Business Days all amounts paid by the Hirer, including the Hire Fee and the Security Deposit, and shall be liable in accordance with the section of this Agreement entitled Cancellation and Postponement by the Venue Owner.

Upon termination by the Venue Owner for the Hirer's uncured material breach, the Hirer shall be liable for the cancellation charge applicable under the section of this Agreement entitled Cancellation by the Hirer as if the Hirer had cancelled on the date of termination, and the Venue Owner shall refund any amount paid in excess thereof, together with the Security Deposit, less any amount properly deductible under this Agreement.

Termination or expiry of this Agreement shall not affect any rights, remedies, obligations, or liabilities of the Parties that have accrued up to the date of termination, nor the continued operation of any provision intended to survive, including the sections relating to the Security Deposit, damage, indemnification, limitation of liability, and dispute resolution.

This Agreement and any dispute or claim arising out of or in connection with it, including its formation, validity, and any non-contractual obligations, shall be governed by and construed in accordance with the laws of [jurisdiction].

The Parties shall first attempt to resolve any dispute arising out of or in connection with this Agreement through good-faith negotiations between their senior representatives. Either Party may initiate such negotiations by written notice describing the dispute, and the negotiations shall continue for a period of [number] days from the date of such notice.

If the dispute is not resolved within that period, the Parties shall refer it to mediation administered by [mediation institution or mediator], and the costs of the mediator shall be shared equally by the Parties.

If the dispute is not resolved by mediation within [number] days after the commencement of the mediation, it shall be finally resolved by [the courts of [jurisdiction] / arbitration under the rules of [arbitral institution] by [number] arbitrator(s) seated in [city], conducted in the English language], and the Parties submit to the exclusive jurisdiction of such forum.

Nothing in this section shall prevent either Party from seeking urgent injunctive or interim relief from a court of competent jurisdiction at any time to protect its rights.

The prevailing Party in any proceeding arising out of this Agreement shall be entitled to recover its reasonable costs, including reasonable legal fees, from the other Party, as determined by the tribunal or court.

Pending the resolution of any dispute, each Party shall continue to perform its obligations under this Agreement, except to the extent that performance is the subject of the dispute, and the Venue Owner shall in any event not withhold access to the Venue on the Event Date by reason of a dispute concerning the Security Deposit or any other sum.

This Agreement constitutes the entire agreement between the Parties with respect to its subject matter and supersedes all prior negotiations, representations, proposals, and understandings, whether written or oral, relating thereto. In the event of any conflict between this Agreement and any house rules, booking form, or terms and conditions of the Venue Owner, this Agreement shall prevail.

No amendment, variation, or waiver of any provision of this Agreement shall be effective unless made in writing and signed by authorized representatives of both Parties.

Neither Party may assign, transfer, or subcontract any of its rights or obligations under this Agreement without the prior written consent of the other Party, except that the Venue Owner shall remain fully responsible for any subcontractor it engages in connection with the setup, clean-up, or Venue services. In the event of a sale or transfer of the Venue, the Venue Owner shall procure that the transferee assumes this Agreement in writing.

If any provision of this Agreement is held to be invalid, illegal, or unenforceable, such provision shall be modified to the minimum extent necessary to render it enforceable, or severed if modification is not possible, and the remaining provisions shall continue in full force and effect.

No failure or delay by a Party in exercising any right or remedy under this Agreement shall operate as a waiver thereof, and no single or partial exercise of any right or remedy shall preclude any further exercise of it.

All notices under this Agreement shall be in writing and delivered by hand, by recognized courier, or by email with confirmation of transmission, to the addresses set out in the signature section of this Agreement, or to such other address as a Party may notify in writing. Notices shall be deemed received upon delivery if by hand or courier, and on the next Business Day following transmission if by email.

The Parties are independent contractors. Nothing in this Agreement creates a partnership, joint venture, agency, or employment relationship between them, and neither Party has authority to bind the other.

Each Party shall keep confidential the terms of this Agreement and any non-public information of the other Party obtained in connection with it, except as required by law or as necessary for the performance or enforcement of this Agreement.

This Agreement may be executed in counterparts, including by electronic signature and electronic transmission, each of which shall be deemed an original, and all of which together shall constitute one instrument.